Live operational view
See how many guests have arrived, when peaks occur, which categories are present and where attention may be needed.
Detailed attendance records
Track multi day attendance, sessions, access scans and CPD participation where the event requires more than a single check in.
Clean post-event outputs
Receive attendance, no show, walk in, scan history and session data in practical exports for reporting and follow up.
Capturing reliable attendance at every relevant point
Attendance tracking begins with a clear definition of what counts as presence. An entrance check in, session scan, daily arrival and check out answer different operational questions. AFRIREG maps the required events before configuring devices and reports.
QR, NFC, RFID and staff assisted search can all create timestamped records. The method is selected according to speed, evidence requirements, guest behaviour and the physical layout of the venue.
Session attendance and multi day programmes
Conferences and accredited programmes often need more detail than a single arrival record. Guests can be tracked by day, session or workshop, with check in and check out logic where duration matters.
The system can identify incomplete visits, overlapping sessions and records needing review. Organisers gain a transparent attendance history while guests use one connected credential across the programme.
Live operational attendance visibility
During the event, authorised organisers can view current arrivals, outstanding guests, category totals and session activity. This helps teams make practical decisions about catering, room readiness, transport and communication while there is still time to act.
AFRIREG can present the data in a concise dashboard matched to the decisions the event team needs to make. Detailed records remain available for later reconciliation without overwhelming the live view.
Clean records for follow up and compliance
Post event exports can include attendance status, first arrival time, scan history, day presence, session visits and approved guest fields. Reports are prepared in practical formats for client review, CPD administration or follow up communication.
A structured close out also identifies corrections and agreed data retention. The result is a defensible attendance record rather than a collection of scanner files and manually combined spreadsheets.
Frequently asked questions
Can clients view attendance live?
Yes. A live dashboard can provide current arrival and attendance visibility during the event.
Can you track individual sessions?
Yes. Session scanning can be configured around the programme, venue and accreditation rules.
What reports are available after the event?
Typical outputs include attendance, no show, walk in, scan history, guest categories, arrival timing and session participation.